Purchase Order Management Software to easily track and manage all spend centrally
Imagine how much faster orders would be processed if every stage of the purchasing process was paperless? Create and share purchase orders in half the time, and monitor spending on the fly so that you can make smarter budgeting decisions.
With preferred suppliers defined, budgets set, and permissions assigned per user, purchase order management is fast and smooth. Our purchase order management system removes all roadblocks from the ordering process and eliminates wasted time and user errors.
How can we eliminate maverick spend and ensure a compliant procurement culture?
How can we address purchasing queries in an expedient but fully reportable manner?
How can we get visibility and track relevant documentation related to all our purchases?
Purchase Order Automation
Streamlining your purchasing process is easier than ever with options to automate throughout the procure-to-pay process. Our simple, user-friendly interface makes it easy to create purchase requisitions, get purchase approval, and send purchase orders to your suppliers. Streamlined purchase request processes flow into automated approval workflows to make purchasing fast and convenient. Automate sending the PO to the supplier as soon as it has been approved to save further time, while automated status updates keep requesters and managers in the loop.
Automate Best Practices
Best practice purchasing management is easy with PurchaseControl. The system automatically makes sure all orders are approved before they are placed, eliminating maverick spend. A PO ensures that terms are agreed and clear between the supplier and your company. It’s all there in black and white with no room for gray areas or nasty surprizes down the road.
"We needed to transition our paper PO system to digital to be able to send to people in other locations. PurchaseControl is affordable purchasing software and we like the support."
Seamless Communication
PurchaseControl is customizable to meet your company’s requirements and allows seamless communication with your suppliers. POs can include custom fields, notes for the supplier, attached documents to share additional relevant information with the supplier to ensure speedy and correct completion of the delivery of the PO. Include your company logo and custom terms and conditions to make sure POs go out correctly identified every time. For multi-company organizations details can be customized for each brand in our efficient purchase management software.
Audit Tracking For Every Purchase
You'll have a full audit trail with tracking of every action associated with the PO updated in real-time. Easily monitor your purchase history with our purchase order software so that you never overspend. All order information is automatically stored in one place so you understand the who, what, where, when, and why of your spending at a glance. Including when the supplier saw and accepted the PO.
Maximise Efficiency In Business Processes
Drive cost savings and procurement process efficiencies by ensuring purchases are placed with your preferred suppliers more often. Vendor management, vendor item catalogues, and inventory management all handled centrally. Take advantage of discounts, payment terms, turnaround times, and delivery arrangements to ensure you are receiving the full benefit of your company purchasing leverage.
Centralize Data On All Purchases
Real data updated in real-time for a full picture spend visibility through the purchase order process. Handle all types of purchases with a single dashboard in our procurement software. Indirect or direct expenditure, goods or service orders, blanket POs, long-term contracts, staged delivery orders, short term service agreements, or any others placed by your company divisions.
Address Queries Quickly
Address any internal queries in your supply chain management quickly and easily with internal commenting and conversations tracked with each PO. See the full story at a glance and make sure questions are answered quickly and thoroughly.
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Approve
Move the approval process forward with powerful approval routing. Streamlined purchasing workflow without chasing people down or being chained to your desk. Customized spend limits keep your team from making maverick purchases, and with e-mail and mobile approvals, you can approve or reject purchases from anywhere in seconds.
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Receive
Our purchasing software eliminates the tedious task of checking what you are charged against what you receive. Purchase orders, order receipts, and vendor invoices are compared automatically, highlighting issues and saving your hard-earned money while tracking deliveries for accurate inventory management in the p2p process.
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